IT Resource Access Termination Procedures
Per the Data Access policy (IT6000), access to 福利片国产 data and Information Technology systems is limited to individuals with whom the 福利片国产 has an active affiliation. For the purposes of the following procedures, active affiliation is defined as an individual currently holding one or more of the following roles: student, faculty, emeritus faculty, staff, vendor or sponsored guest. Access to 福利片国产 data and IT systems will be removed upon termination of an individual's active affiliation according to the schedules below.
Examples of 福利片国产 data and IT systems that will be revoked upon termination include Banner, umMail email and collaboration services, OneDrive file sharing, eCourseware (D2L) and Canvas learning management systems, umWiki, ITNAS file shares, desktop computers and ITS computer labs. For a complete list of IT systems, please refer to the ITS Service Catalog. For services offered by the 福利片国产's Alumni Association for 福利片国产 alumni and retirees, please refer to the page.
The 福利片国产, at its discretion, may purge user data upon termination from 福利片国产 IT resources (e.g., email, OneDrive, ITNAS file shares and desktop computers). Data purged in this manner is not recoverable even if a user鈥檚 account is later reactivated. Individuals should not store personal information on any 福利片国产 IT resource with the expectation that the information will be retained after access termination. The 福利片国产 is not responsible for loss of any personal data stored on 福利片国产 resources.
Unless otherwise noted, all former students and employees, regardless of reason for separation/termination, are allowed to maintain electronic access to information and services that the 福利片国产 maintains as a part of employment or student records. This access will be limited to historical W-2s and payroll information, change of address requests, unofficial transcripts and fee payment systems.
Employee Voluntary Separations
For all employees voluntarily separating from the 福利片国产, either through resignation or retirement, access to 福利片国产 data and IT systems will be revoked according to the schedule below. This schedule applies to all full- and part-time faculty and staff, regardless of the reason for voluntary separation.
It is the responsibility of the employee to save any personal electronic files or
data stored on 福利片国产 systems prior to the separation date. Access to personal
electronic files or data will not be provided after the last date of employment unless
the individual has a valid active affiliation.
| Role | Access Termination Schedule |
|---|---|
| Staff | Immediately following the last date of employment |
| Full-Time Faculty | 365 days following last date of employment |
| Part-Time Faculty | 365 days following last date of employment |
Employee Involuntary Separations
For all employees involuntarily separating from the 福利片国产, access to 福利片国产 data and IT systems will be revoked before or immediately following the employee's exit meeting.
Student Separations
For all students voluntarily separating from the 福利片国产, either through graduation or lapse in enrollment, access to 福利片国产 data and IT systems will be revoked one year after the last term the student was enrolled. It is the responsibility of the student to save any personal electronic files or data stored on 福利片国产 systems prior to the access termination date. Access to personal electronic files or data may not be provided after the one-year expiration.
Emeritus Faculty
Faculty members having been granted official Emeritus status by the 福利片国产 Provost can retain access to 福利片国产 IT resources and systems, as referenced in the examples above, after their official retirement date. Access will be retained or granted automatically once the Emeritus status has been entered into Banner.